Customer Service Interview Questions

By popular request, here is a list of call centre interview questions, which will probe your job experience, organisational and motivational skills, as well as much more.

In addition, we will give you advice on how to answer the questions, providing key tips and an assortment of key interview dos and don’ts

1. Tell me about yourself

This is not an invitation to ramble on. If the context isn’t clear, you need to know more about the question before giving an answer.

Whichever direction your answer ultimately takes, be sure that it has some relevance to your professional endeavours. You should also refer to one or more of your key personal qualities, such as honesty, integrity, being a team player, or determination.

2. What are your strengths and weaknesses?

Many interviewers will ask you to name your strengths and weaknesses. Typically, people find it easier to express their strengths, but struggle when it comes to identifying even one weakness. Part of the reason for this may be that they do not want to disclose a particular weakness, as this may result in them failing to get the job.

A good initial answer (bearing in mind you are applying for a telephone position) to the ‘strengths’ part would be “I have been told that I am an excellent communicator, especially on the telephone, but I feel I have good interpersonal skills generally and find it easy to get along with all sorts of people.”

For weaknesses you need to think of something which is really a strength but put it across as a weakness. It is also important to make it clear what you are doing to address that ‘weakness’.

A good example would be: “I am a very conscientious worker and I get irritated by colleagues who don’t share this value and who take any opportunity to take time off work or do the minimum required when they are there. I am learning, however, that these people generally get found out and I leave it to my supervisor to recognise these problems and address them.”

An answer such as this would probably make the interviewer think “well that’s not such a bad thing, actually.”

3. Give an example of this behaviour

Having given your strengths and weaknesses, you are then likely to be asked to give examples of when you have displayed this behaviour. Your credibility will plummet if you cannot give an example of the strengths you have stated.

With the strengths listed above, a good response would be:

“In my present job, I am often asked to handle difficult customer situations because my supervisor knows that I will handle them politely, efficiently and diplomatically and therefore only a few cases would ever get referred to her. Also, because of my strong interpersonal skills, I have often been asked to buddy-up with new team members, to make them comfortable in their new role at the earliest stage possible.”

When asked to give examples of your weaknesses, you need to think very carefully and plan in advance what your response will be, as many people dig a very deep hole here.

A good response to the weakness quoted would be:

“I had a situation once where I knew that a more experienced colleague was regularly absent from work following nights out drinking, but she would say that she had a migraine. When this happened my workload increased significantly. I undertook this willingly but I must admit I was annoyed that this person was taking advantage of me and the company. However, I decided to let the supervisor do their job and just get on with mine. In quite a short space of time, the issue was addressed and the problem was resolved.”

4. What do you know about the centre/company/role?

You are not required to be an expert on the organisation or role, but a genuine interest and basic understanding is expected. If you are working with a recruitment consultant then they should be able to provide you with extra details and assist with preparation.

In addition, look for and use press releases, and corporate and social websites. Ring the call centre to see how they handle your call: do they offer ‘up-sell’, ‘cross-sell’? How was the service? Read the job description to prepare for this question; a few key facts or some knowledge show a genuine interest and commercial awareness.

5. Why do you want to work here?

To answer this question you must have researched the company. Reply with the company’s attributes as you see them and how your qualities match them.

Whilst more money, shorter hours or less of a commute are all potential factors for your next role, they are unlikely to make you the ‘stand out’ candidate of the day.

Know what the company is looking for and the potential job available, and align this with your career to date. Highlight your relevant experience, goals and aspirations in line with the role to showcase why you are the best person for the job.

This is an opportunity for you to show off your research on the role and company.

Talk about the benefits the company has to offer and how they suit you at this point in your career. For example, if you are joining the company as a graduate, discuss how you plan to utilise their highly structured training scheme.

Also comment on the company’s reputation and try to make reference to a recent success you have seen on its website.

6. What is your greatest success and achievement to date?

Here your interviewer wants to see that you will bring something to their company and not just fade into the background.

Whilst this question does open the floor for you to recite how you once doubled your sales figures, employers are equally interested in hearing about how you have developed and maintained a strong professional network, or how you pride yourself on your reputation for being reliable and hard working.

Whatever you end up talking about, try to keep it short. You don’t want your ego to get in the way of you being offered the job.

7. What was your reason for leaving?

Wherever possible, be positive, even if your role was short term or didn’t quite work out as expected, as it will have added extra experience or skills to your career history.

Although you are now looking to move on, acknowledge what you learned and what was on offer at the time. Demonstrate good reasons for the decisions you made and show that you understood what was to be gained, or acknowledge what you have learned from your past employer.

8. Tell me about a difficult obstacle you had to overcome recently at work? How did you overcome this?

Here your interviewer wants proof that you will tackle problems head on and not just bury your head in the sand.

A strong answer will clearly demonstrate a problem, an action and a solution.

For example:

Problem:When I was first promoted to team leader, I consistently struggled to ensure that my team achieved their sales targets on a Friday.
Action: I sought the advice of more experienced team leaders to find out how they motivated their teams through the Friday slog.
Solution:Acting on the advice of the other team leaders, I implemented a combination of incentives over the next few weeks and successfully boosted my team’s sales figures.

Some Key Tips:

•  You must research the organisation fully on the web and through any other available sources of information, i.e. latest company information, performance reports, etc.
•  You must demonstrate (for a sales position) that you are motivated by money and driving performance – with a keen focus on figures.
• You need to demonstrate that you have drive and are able to think outside the box when there are problems, whilst still following regulations and company procedures.
•  You need to demonstrate that you are brave enough to take risks but not afraid to run them by your manager first.
•  You must be able to demonstrate/back up examples of your experience and successes to date.

Dos and don’ts:

• Do talk about what you have done within your team.
• Do not always use the words “the company” or “we”. Instead try to explain examples and situations as ‘I’.
• Do acknowledge mistakes if asked, but do put a spin on it that shows you came round and resolved the issue successfully.
• Use the above examples to make sure you give well thought-out answers and examples to questions.
• Make sure you have questions prepared for them (it’s likely that you will be asked if you have any questions).
• At this level, organisations are looking to recruit the leadership team of the future. So bear in mind that they are looking for career-minded individuals who will progress up the ladder as quickly as possible.
• All interviews will be different both in structure and the approach taken by the interviewer, but I hope the following suggestions may assist in the generic preparation for forthcoming interviews. It is important to note that whilst research and preparation is critical, your adaptability to their questions, and being relaxed and confident in your responses must also come through clearly.
• Ensure you do your research. Undertake a number of Google searches on the organisation, look over their website and try to obtain as many independent articles on the company you can gather from the media or trade press. Look to understand more about your interviewer and their background. If you are going through an agency ask them what they know of the person.

Do you want an even bigger list of interview questions to prepare for? If so, read our article: Top 50 Customer Service Interview Questions

Author: Megan Jones